Fast Office Furniture Pty Ltd
ACN 149 408 873

CYBER SECURITY POLICY

Introduction
At Fast Office Furniture, we understand the critical importance of cybersecurity in today’s digital world. We are committed to protecting the confidentiality, integrity, and availability of our systems, data, and the information of our clients and partners. This policy outlines our approach to cybersecurity and details how we protect the information shared with us by customers.

Core Principles
Our cybersecurity approach is guided by the following principles:

  • Proactive Defence: We prioritise proactive measures to prevent and mitigate cyber threats.
  • Risk Management: We conduct regular risk assessments to identify and address potential vulnerabilities.
  • Compliance: We adhere to relevant industry standards and regulations, such as [list relevant standards and regulations].
  • Transparency: We maintain open communication with our clients and partners regarding cybersecurity matters.
  • Continuous Improvement: We continuously review and enhance our cybersecurity measures to adapt to the evolving threat landscape.

Key Measures

  • Access Control: We implement robust access controls, including strong authentication mechanisms, role-based access, and regular access reviews.
  • Data Protection: We employ encryption, data loss prevention measures, and secure data storage practices to protect sensitive information.
  • Threat Intelligence: We leverage threat intelligence feeds and security monitoring tools to proactively identify and respond to emerging threats.
  • Incident Response: We have a well-defined incident response plan to effectively handle security incidents, including breach notification procedures.
  • Employee Training: We provide regular cybersecurity awareness training to our employees to enhance their understanding of security threats and best practices.
  • Data Storage: Fast Office Furniture does not record or store any financial information and will never share any personal details with a third party. Any financial details which may be provided to us over the phone are processed immediately and hard copies shredded.

Technology and Tools
We utilise a range of technologies and tools to support our cybersecurity efforts, including:

  • Firewalls: To protect our network perimeter.
  • Intrusion Detection and Prevention Systems (IDPS): To monitor network traffic for malicious activity.
  • Antivirus and Antimalware Software: To protect our systems from malware infections.
  • Security Information and Event Management (SIEM) Systems: To collect and analyse security logs.
  • Vulnerability Scanning Tools: To identify and remediate security vulnerabilities.
  • Back Ups: Backups of our financial systems are completed daily to a secure off site location and an entire cloud server image backup is completed weekly.
  • Passwords: A password generator is used for team member email logins and all MS passwords are kept separate from cloud passwords to eliminate accidental log-ins to phishing sites.
  • Cyber Incidents: Referred immediately to our off-site IT Company who will immediately investigate, isolate any threats and restore files if needed.
  • Peace of Mind: When purchasing online from Fast Office Furniture, customer financial details are passed through a secure server using the latest 128-bit SSL (secure sockets layer) encryption technology. 128-bit SSL encryption is approximated to take at least one trillion years to break, and is the industry standard.

Third-Party Relationship
We carefully vet and monitor our third-party vendors and service providers to ensure they maintain adequate cybersecurity controls. We also require our vendors to comply with our security requirements.

Ongoing Commitment
We are committed to continuously improving our cybersecurity posture. We regularly review and update our security policies and procedures to address emerging threats and best practices. We also invest in ongoing training and education for our employees to enhance their cybersecurity awareness and skills.

Contact Information
For any questions or concerns regarding cybersecurity, please contact us at sales@fastofficefurniture.com.au or call us on (07) 3821 2153

More Information
For more detailed information on how we protect your information, please refer to our Privacy Policy.

Acknowledgements
220 Internet Services
Sennza

Policy updated:     October 2017
Policy updated:     October 2018
Policy updated:     October 2019
Policy updated:     January 2025
Next review:          January 2026